| Secure Handling, Use, Storage and Retention of Disclosure Information |
|
Holy Trinity Metropolitan Community Church
Policy Statement
Secure Handling, Use, Storage and Retention of Disclosure Information
In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure Information, Holy Trinity Metropolitan Community Church (MCC Edinburgh) will ensure the following practice.
- Disclosures will only be requested when necessary and relevant to a particular post and the information provided on a disclosure certificate will only be used for recruitment purposes.
- MCC Edinburgh will ensure that an individual’s consent is given before seeking a disclosure, and will seek their consent before using disclosure information for any purpose other than recruitment.
- Sharing of disclosure information will be limited to those directly involved in the recruitment and selection of staff and volunteers and consideration should always be given to the need for information to be shared.
Where additional disclosure information is provided to MCC Edinburgh and not to the disclosure applicant, MCC Edinburgh will not disclose this information to the applicant, but will inform them of the fact that additional information has been provided, should this information affect the recruitment decision.
Disclosure information will be destroyed immediately by means of shredding and will not be retained by Holy Trinity MCC Edinburgh.
No image or photocopy of the disclosure information will be made, however the following details will be retained:-
- Date of issue of disclosure
- Name of subject
- Disclosure type
- Position for which disclosure was requested
- Unique reference number of disclosure
- Recruitment decision taken.
MCC Edinburgh will ensure that all staff with access to disclosure information are aware of this policy and have received relevant training and support.
MCC Edinburgh undertakes to make a copy of this policy available to any applicant for a post with MCC Edinburgh that requires a disclosure.
This policy statement was adopted at the Church Committee meeting on 12 September 2005.
Amended 6 December 2005 in consultation with Central Registered Body Scotland.
|
|
